Shaheed Sanjay Singh Mahila College

(Affiliated from Veer Kunwar Singh University,Ara) Bhabhua, Kaimur, Bihar - 821101

Admission Guideline


SUB: Guidelines and Schedule of admission to various under-graduate courses for the
academic session 2015’20 16.
The following guidelines and Schedule of admission to various undergraduate
courses in regular colleges for the academic session 2015-2016 shall be followed by
all concerned:
1 .Candidates interested in seeking admission to the undergraduate courses in the
University are required to fill the common pre-admission form either online or
offline for all categories (General/OBC/SC/ST/PwD). This is mandatory for all
candidates. There will be no pre-admission form at the college level.
2 .The candidates are allowed to fill only one common pre-admission form either online
or offline.
3 .The college is free to publish its prospectus which may provide information
regarding the college, the courses offered and the number of seats in each course, fee
structure, Sports, Extra Curricular Activities etc. No forms of any nature,
pre-admission as well as admission, shall be included in the prospectus or
sold/provided with the prospectus or otherwise before the announcement of cut-off
4 .There shall be no ‘Additional Eligibility Criterion’ for any category in any
5 .The colleges who wish to give specific advantage to girl students [upto 3%o only) in
any course must inform the office of Dean Students’ Welfare along with the data of
last two years for justification of the same. This relaxation shall be included in the
Undergraduate Information Bulletin, uploaded on the University website. The
Colleges are also required to display this information on their website as well. The
colleges are not permitted to change this criterion at any stage during the entire
admission process.
6 .The colleges shall convey the cut-off marks for the various courses (for the General/
OBC/SC /ST /PWD categories) to the Office of Registrar, as per the schedule
announced by the University. The college shall determine the cut-off marks
prudently on the basis of the past experience and the class XII results of the School
Boards. The office of Dean Students’ Welfare shall make available the information
regarding the results of various School Boards (whichever are available) to the
7. The University on receiving the cut-off marks from the various colleges will collate
the data in the office of Registrar and notif,i the same through print and electronic
media as per schedule. The cut-offs will also be displayed on the University Web-site
(, college website and college notice board.
8. The colleges shall admit all the candidates who have percentage that meet the
announced cut-off criteria. No first-come-first served policy is permitted.
9. After declaration of the cut off lists by the University, the candidate will need to
report to the college of her choice for admission within the stipulated period. At
this stage, the candidate would be required to fill the college admission form and the
University enrolment form.

10 .The candidate would then get his/her documents
verified, submit the same to the college and pay the admission fees.
[a] The candidates who could not take admission in a cut-off list could be
considered for admission in the immediate next list only on the last date of
admission provided seats are available in the college/course.
(b) For Boards, like IB, whose results are declared late, candidates may be
considered in whichever cut-off list their results are declared subject to
availability of seats, provided the candidate had completed pre-registration
11 .The colleges shall retain the certificates of the candidate during the admission
process and shall promptly return the documents in case, he/she cancels his
admission or has to appear in counseling of any other university/ institute or in
order to move to another college on declaration of a subsequent cut off lists.
No student will be allowed to take admission in two courses/colleges
simultaneously. In case, a candidate is found admitted in two courses/colleges
simultaneously, the admission in all courses/colleges will be cancelled.
12 .The colleges shall follow the University guidelines with respect to gap year policy:
Gap year[s) would be no bar for purposes of admission to the undergraduate
13 . The University will organize open days in order to disseminate information on
various admission related aspects and also to answer any queries that the students
may have. The colleges are free to organize open days at their end and to set up help
lines and web based assistance.
14 . For admission under the reserved categories of Children/Widows of eligible Armed
Forces Personnel/Kashmiri Migrants, the admission process shall continue to be
centralized and conducted at the University level by the office of foint Registrar
[Academic). The schedule of registration/admission for admission under these
categories shall be notified on the University’s Website w]t{wduaq*n,
15 . All those candidates who are covered under any of the categories of reservation for
children of Armed Forces Personnel/Kashmiri Migrants must register separately
online/ offline if they wish to be considered for any other category
[Gen./o B C/SC/ST/PwD).
16 . For courses where admissions are done through entrance examinations, separate
procedures shall apply.
17. The procedure for calculation of Best of Four percentage fwherein admission is
done on the basis of Best of FourJ is outlined in Annexure-I.
For admission under the Sports and ECA (Extra Curricular Activities)
categories, the colleges may use their own Sports/ECA application forms.
18 .These application forms shall be made available by the concerned college. The
admission to these categories shall be on the basis of guidelines issued by the